Tournament Search

• Keyword
• Country/State/Province
• Player Group: Mens, Womens, Mixed, Coed
• Format: Doubles, Singles, Skinny Singles, Blind Draw

Tournament Information

Clear Display of all Tournament Basic Information

• Dates
• Registration Period
• Costs
• Location with interactive map directions
• Tournament Contact Link
• Facebook Tournament Share Link
• Start Time Link

Detailed Description of the Tournament

Additional Tournament Information Specified by the Tournament

Clear Display of all Tournament Basic Details

• Playing Surface
• Indoor/Outdoor
• Officiated Type
• Number of Events Included in the Registration Fee
• Maximum Events per Registration
• Number of Guaranteed Games
• Sanctioning
• Venue Rules and/or Limitations: Pets, Food, Alcohol, etc.

Event Details

• Dates
• Bracket Format and Age/Skill Limitations
• Maximum Number of Teams if Specified by the Tournament Director
• Waiting List: Y/N
• Time Limits for Partner Registration if Specified by the Tournament Director
• Scoring Description
• Scoring Hierarchy Factors for Round Robin Events

Results

• Displayed Live as Games and Scores are Entered
• Detailed Results for Each Game
• Clear Display of Medal Winners When an Event is Finished

USAPA UTPR Upload

Tournament Registration

Initial Registration

• Limits choices to only eligible events based on age and/or skill level
• Allows waiting list registration for events that are full
• Search ability to find a partner eligible to play in the event
• Need Partner Indicator - when turned on will create a contact button on the event listing
• Ability to add a partner who does not have an account
• Automatic reminder email sent to the selected partner
• Registration and payment for extra tournament items. Examples: lunches, t-shirts, donations, etc.
• Automatic confirmation email sent upon completion of a registration
• Payment by credit card, PayPal, mail in form or on site as specified by the Tournament Director
• Select referee or volunteer, Y/N

Registration Editing - Full edit ability by the player including:

• Adding or withdrawing from events
• Adding or deleting partners
• Withdrawing from the tournament
• Adding or editing extra tournament items.
• Automatic confirmation email sent upon completion of an edit
• Automatic confirmation email sent to a partner affected by an edit

Tournament Setup

Basic Information

• Copy another tournament to use as a template.
• Title
• Website Link
• Sanctioning
• Public or Private Event
• Time zone
• Start Date for public display
• Officiated Type: Yes, No, Medal Matches Only, etc.
• Number of guaranteed games
• Ball to be used and link to ball vendor information

Venue Details

• Multiple venues can be setup. Each venue can access the system and enter results for the tournament.
• Complete address and map link with directions
• Playing surface type
• Play area type: Indoor, Outdoor, Air Conditioned, etc.

Registration Details

• Registration date range
• Date for age calculation
• Online registration ability: Y/N
• Maximum number of events per registration
• Ability to restrict registrations to no more than one of the same type of event: i.e. Only one doubles event per registrant
• Contact details for two tournament contacts
• Ability to select which player emails the Tournament Director is copied in on: New registration, updated registration, withdrawn, to waiting list, from waiting list

Additional Details

• Description - unlimited space for a full tournament description
• Additional Information - unlimited space for extra tournament details
• Yes/No switches for common venue limitations, food, pets, etc. Parking Instructions

Waiting List Service (on/off)

• Ability to turn on or off your waiting list service for the entire tournament or just an individual events. This allows you to run this service for only certain events within the tournament.

Notifications (on/off)

• Ability to turn on or off all notifications in the system. So as you are merging events, and moving player around they are not getting email notification about all the random activity. Once you are ready you can turn notification back on and the system will send emails out from that point on

Registration Fees

• Variable fees by state, registration date or both
• Tiered Pricing
  • You can enter up to 5 different costs. Each cost can be associate with a date that cost goes into effect.
  • For Example:
    • Early Bird $30 1/1/2020
    • Pre-Deadline $35 3/1/2020
    • Final Deadline $45 4/1/2020
• Currency
• Collect sales tax: Y/N
• Spectator fee
• Number of events included in the basic fee Software service fee
• Pay method: Absorb by the tournament or pass to registrant

Checkout Options

• Credit Card / PayPal
• Credit Card / Stripe (Pickleball Brackets recommends)
• Credit Card / Pickleball Brackets (Use Pickleball Brackets Stripe account. Additional Fees Apply)
• On-site payment with automatic reminders
• Auto Redirect (Redirect to another site for payment collection)
• Custom (Specify your own custom payment collection)
• Mail in payment with automatic reminders
• One or all of the options can be enabled.
• Coming Soon - Venmo, Square, Authorize.net, Crypto

Downloads and Logos

• Tournament logo upload for display on the registration website
• Tournament flyer upload for players to print
• Tournament waiver upload with required agreement at checkout

Discount Codes

• This module has a few features that allow you to offer discount codes for use during checkout.
• You can specify the number issued, date active and expired, and much much more.
• Built in ability to give discounts for member of a club or association

Sponsors

• Upload sponsor logos
• Specify level of sponsorship: Gold, silver, bronze, partner
• Specify link to sponsor websites
• Track player clicks on the sponsor links
• Sponsor logos display on the tournament pages and within all player emails

Featured Tournament Designation

• Extra cost option for additional focused promotion of a tournament

User Defined Fields

• Information can be collected from players or non players. You have the ability to specify both in the setup of each questions asked.
• Fully customizable including all types and the ability to associated fees to each type. Can be used for any extra item or question to be included at the time of registration.
• This feature can also set monetary value to the options such as (Box Lunch $10 or day prior court time practice fee) and then collect that fee at checkout.
• There are many options within this feature that can be used such as max number of items in stock, date to hide the question, can they change their answers later on, what to do with the information if the person withdraws from the tournament and even more…

Linked Tournaments

• Tournaments can be linked together so they have a relationship. For example, if the same tournament is played each year then you can link them together forming the 1st, 2nd, 3rd, annual of this tournament. The software will recognize this and show an option on the details page to the public to view each tournament from the past.

Pre-Registration

• This module allows you to give certain players the ability to register prior to registration opening.
• For Example: You may want to give the previous years medal winner the option to pre-register.

Event Setup

Control Features

• Specify if the event is active
• Active events show on the public display
• Non-Active events do not show
• Lock the event
• Locked events show on the public display with a lock symbol
• No changes or new registrations are permitted to locked events
• Turn the event waiting list service on or off
• Export a complete event list to an Excel spreadsheet.

Default Bracket Format - can be changed during final setup

• All bracket formats allow for unlimited matches to be managed and played at the same time.
• Single Elimination
• Double Elimination
• Round Robin - including unlimited repeats to create double round robin, triple round robin, etc.
• Round Robin with Pool Play
  • Automated pool play setup and configuration.
  • Each pool within an event can have its own custom setting to give you the flexibility you need.
  • Medal within each pool or bubble up the medal to the event.
  • Ability to move players to a single OR double elimination medal round after round robin or pool play.
  • Automatically calculates each pool and moves teams to the medal round for the event based on their stats.
• Everything is automated in PickleballBrackets.com.
  • You don’t waste your time figuring out what’s next because the system does it for you.
  • Round robin with a medal round automatically figures out who moves on and seeds them for you based on the data
  • Calculating medal winners
  • You have the ability to override absolutely everything each step of the way in case you want something unique.

Player Groups

• Men's
• Women's
• Mixed
• Coed

Event Types

• Doubles
• Singles
• Skinny Singles
• Blind Draw - with automatic random matchups
• Coming Soon - Team Play

Event Parameters

• Skill level ranges
• Age level ranges
• Allow "Need a Partner" this will create a contact button next to the player name for that event
• Allow an unlimited number of teams or set a maximum
• Set a maximum number of waiting list teams
• Allow an unlimited amount of time for partners to register or set a limit before the team is moved to the waiting list
• Set a date and estimated start time
• Set a default format for the start time display, including no display exact time, morning, late morning, afternoon, etc.
• Custom name and description
• Show event on registration screen? Y/N allows a private event to be hidden
• Include in registration cost? Y/N
• Event cost - This is the extra fee if the event is not included in the tournament registration fee or if the player registers for more events than the number included in the registration fee
• Is required? Y/N - Does every player have to register for this event?

Default Score Format - can be changed during final setup

• Points per game
• Estimated time per game
• Show seed? Y/N

Default Round Robin Additional Features - can be changed during final setup

• Straight round robin scoring or round robin with a playoff
• Amount of bonus points to award to the bracket winner - if any
• Hierarchical order for deciding the winner, i.e. wins, head to head, point differential, points or another order

Round Robin Head to Head Tie Breaker Logic

This setting specifies how the standings are calculated for round robin head to head ties.

IFP standards are used

• Total matches won
• First tie-breake (12.C.3.a.)
  • Head-to-head matches won.
• Second tie-breaker (12.C.3.b.)
  • Point differential of all games played.
    (e.g., Team A won Match 1 11-8, 11-4, so they would have a point differential of +10. Team A then wins the second match 11-9, 2-11, 11-6. For this round, they would have a point 50 differential of -2. This would give them a total for the day of +8.)
• Third tie-breaker (12.C.3.c.)
  • Head-to-head point differential.
• Fourth tie-breaker (12.C.3.d.)
  • Point differential against next-highest team.
    (e.g., If the teams are tied for second, use point differentials against the first-place team.)

Registration Management

Add new attendees manually

View and edit attendee registration details

• Events, partners, payments, refunds, withdrawal, receipts, discounts, and refunds through PayPal, Square or Authorize.net are automatically credited to the player account. Refund service fees are also tracked and shown on the Tournament summary dashboard

Refunds

• Refunds can be recorded manually in the system for any registration by a director or manager.
• If a refund is give through merchant account such as Pay Pal, Square, or Authorized.net then the system will automatically get the refund information sent to them from the merchant and record not only the refund to the registration but the fees the merchant changed for the refund transaction.

Search and filter the attendee list by:

• Event, keyword, payment status, partner status, registration status, payment
• Export the whole list or the filtered list to an excel spreadsheet
• Export the formatted registration overview to a pdf report

Preregistration

• Tournament directors can preregister players. Their registrations will not show on the public site until registration opens

Waiting List Service

• This is a powerful, feature that maintains event waiting lists and updates event lists automatically when openings occur. A complete description of how it operates is at the end of this document.

Volunteers and Referees

• Complete volunteer and referee management section.
• Specify time slots, areas, and days. Then assign volunteers and referees to those slots.
• Ability to have players or non players sign up for time slots.
• A kiosk screen to display all referees, who is on duty, who is off duty, what match are they on, how many matches have the officiated.
• This screen refreshes in real time.

Tournament Dashboard

• A graphic representation of the tournament details summarizing:
  • All financial data from PayPal, Stripe, payments, refunds, reversals, and discounts.
  • PickleballBrackets.com balances and payments
  • Registrations including waiting lists and withdrawn players
  • Geographical location stats
  • Gender breakdown for doubles, mixed, singles, skinny singles, and overall
  • Clubs and Organization stats
  • Stats in all messages sent from the system
  • Page views and their source (country, state/province, device, browser)

Game Day Tournament Management

General Features

• Everything is automated in PickleballBrackets.com. You don’t waste your time figuring out what’s next because the system does it for you.
  • Round robin to medal round automatically figures out who moves on and seeds them for you based on the data
  • Calculates all medal winners
  • Includes the ability to award separate sets of medals for sub groups of combined groups.
  • The ability to override everything at any step of the way in case you want something unique.

Kiosks

• There are several kiosk screens in the system to accommodate game day needs.
  • Court Assignments
  • Court Assignment - On Deck
  • Referee Dashboards
  • Volunteer Dashboard
  • Scores and Standings
  • Check-in
• Check-in
  • Check-in Desk
    • Unlimited check-in stations can be used at the same time.
    • The traditional kiosk mode check-in feature for someone to work a desk and check-in players
    • You can choose to check-in a player for all their events for the entire tournament or only events for that day.
    • Payments can be recorded from this page
  • Check-in Self
    • Players step up to a tablet kiosk and check themselves in with 2 simple steps. Search and then click on Check-in button next to their name.

Text Messaging

• The system fully supports text messaging for game day communications.
  • Start time notification letting players know their start time prior to tournament day.
  • Check-in notification that you partner checked into the event.
  • Courts assignment for the players and the referee
  • Real time score confirmation. Letting players know the score of the matches played.
  • Start time announcements when an event is about to begin.

Preparing the Tournament

• Enter and label courts
• Establish a display order
• Designate times when specific courts are not available
• Event courts and start times shows the following:
  • Number of players registered
  • Number of teams registered
  • Number of pools in the event
  • Number of matches
  • Number of excluded courts
  • Allows designation of:
    • Number of courts needed
    • Event start time
    • Defaults to the time on the event description or the time on the daily planner (if run)
    • Option for sending start time emails to players
    • Option to print a start time list

Daily Planner

• A robust daily planner that automatically formulates the days’ matches based on the setup of each bracket and pool
  • Ignores blocked out time periods and courts
  • Uses only the number of courts designated as needed for the event (if specified during setup)
  • Can be regenerated at any time
  • Can be used to communicate start times and projected end times to players
  • Displays actual matches including team names.
  • If regenerated during the tournament, it will keep all played matches and regenerate the schedule for only the unplayed matches.

Snapshot Planner

• The same features as the Daily Planner although you can do test runs on as many tournament configurations as you want and see what configuration best works for your tournament needs and limitations.

Running the Tournament

• Verifying Each Event - defaults are based on the initial event setup and registrations. All details about the event may be changed during verification
  • Swap players
  • Remove teams
  • Confirm team list
  • Confirm bracket format and pools
  • Confirm hierarchy of scoring for round robin events
  • Confirm scoring to use and estimated times. They can be different for each pool if necessary
  • Confirm or change seeding
  • Confirm or change first round matchups
  • Ability to change formats for medal rounds after round robin if necessary
  • Ability to forfeit OR withdraw a team from a match.
  • Ability to cancel a match and not have it go against or for another team.
  • All stats are calculated and displayed in real time.
• Manage Waiting Events
  • Start matches
  • Review verification
  • Send text message to selected bracket
  • Start over
  • Print score sheets
  • Score sheet options
    • Official or simplified sheet
    • First round only or all unplayed matches
    • Page break after each sheet
• Manage Running Events
  • Start over
  • Zero all scores
  • Enter scores - select matches on the screen or scan a QR code
  • Print individual score sheets if needed
  • Verify and advance teams to the medal round if specified
• Manage Completed Events
  • Start over
  • Unlock all scores
  • Zero all scores
  • Assign medals to player for other events. A player can play in one event although be assigned a medal for the original event they signed up for.
• Score Entry, Score Card Types, and QR Code
  • Unlimited score entry stations can be run at the same time.
  • Round Robin can have match scores entered in any order. The matches do not have to be entered in sequential order.
  • Scores are entered from the same page the matches are displayed.
  • There are 2 types of printed score cards.
    • Official style with all the options on the score card for referees
    • PickleballBrackets.com simplified version so player not playing a referee match can easily fill out the card.
  • Entering score is extremely easy in the system although there is also a QR code on each score card that takes the score keeper to the actual match to enter the score.

Global Tournament Management Features

Swapping Players and Teams - There are 3 areas where teams can be changed.

• A player can edit their registration and remove themselves to allow another player to take their place.
• The director or manager can remove a player at any time from the Attendees list in the admin area and then add the new player.
• The director or manager can swap a player on the fly from the tournament GO LIVE page.

Remove Teams - There are 3 areas where teams can be removed.

• A player can edit and remove their team prior to the registration being locked.
• The director or manager can remove a team at any time from the Attendees list in the admin area
• The director or manager can remove a team on the fly from the tournament GO LIVE page.

Real Time Stats and Scores

• All stats are available to the public in real time. As soon as data is entered it's also displayed to the public.
• Each event, bracket, pool, and match is displayed with stats for the public to view at any time and forever.
• For round robin and pool play all stats are given for the entire event and you can drill down into each pool to see more data.

Tournaments can be linked together so they have a relationship.

• For example, if the same tournament is played each year then you can link them together forming the 1st, 2nd, 3rd, annual of this tournament. The software will recognize this and show an option on the details page for the public to view each tournament from the past.

The Waiting List Service

This is a service that constantly runs and looks for registration to automatically move to and from the waiting list.

There are three factors this service can work from:

• The maximum number of teams an event can have in it. (doubles or singles)
  • You specify the max teams in an event and teams that register after this number is reached are automatically placed on the waiting list.
• The maximum number of teams to be on the waiting list per event.
  • If this number has been reached and the event is full the system will not place anyone else on the waiting list AND there will be no more registrations collected
• A time limit within which the teammate must register (doubles)
  • Along with #1 and #2 above you can add the following or not have a max number of teams on the waiting list and still use the following option:
  • You can give a specified number of minutes, hours, and/or days a partner must register within. If a player registers for an event and their partner does not register within that given timeframe, then the original registered player is moved to the waiting list. If their teammate then registers and there is still room in the event, then both are moved from the waiting list and into the event.

If a spot opens in an event OR the event expands their max team count, then the service will automatically select the team(s) to move into the open spots. Teams are selected based on when the first partner registered and if they have paid or not.

If a registration is being completed and players are ONLY registering for events that are placing them on a waiting list, then their balance at checkout will be $0 (zero dollars) unless they have added extra cost items to their registration.

The tournament director has the ability to turn the waiting list service on or off for the entire tournament or individual events. This allows you to run this service for only certain events within the tournament.

Waiting List Emails

• If a player is moved FROM the waiting list, they will receive an email, along with their partner if the event is doubles, telling them they have been moved into the event from the waiting list and they need to log into PickleballBrackets.com and pay any balance due.
• If a player is moved TO the waiting list, the player will receive an email telling them they have been moved to the waiting list and why they were moved.

League Overview

Leagues are broken down into 3 parts

• League
  • All leagues are associated with an organization (club)
  • A club may have many leagues such as Mens, Womens, Mix, Coed
  • Each league has its own independent stats and standings
• Session
  • Each league can have many sessions. A session is a groups of Match Dates that are played.
  • Each session lasts for a specific amount of weeks. Most sessions are 8 to 12 weeks long.
  • An example is a Coed Ladder that is on Session 9 and has 10 weeks. After week 10 the league may choose to start Session 10.
• Game Day
  • A Game Day is the actual day you play games. Most sessions have 8 to 12 game days prior to starting a new session.
  • If a league is playing a Flex Schedule then players may have a game day that runs 6 days.
    • For Example:
      • A league with 30 players may be broken up into 6 groups of 5.
      • The schedule states all groups can play wherever and whenever they want from January 1st to January 5th but they must have their scores entered by January 5th by 8pm.

League directors can choose to count all games played toward their club rating.

League Search

• Keyword
• Country/State/Province
• Weekday
• Player Group: Mens, Womens, Mixed, Coed
• Format: Doubles, Singles, Skinny Singles, Blind Draw
• Type: Ladder, League
• Player Type: Scramble, Partner, Team

League Information

Clear Display of all League Basic Information

• Dates
• Registration Period
• Costs
• Location with interactive map directions
• League Contact Link
• Facebook League Share Link
• Live and Completed Session
• Match Dates
• Results / Standings

Detailed Description of the League

Additional League Information Specified

Clear Display of all League Basic Details

• Playing Surface
• Indoor/Outdoor
• Officiated Type
• and more...

Results

• Displayed Live as Games and Scores are Entered
• Detailed Results for Each Game
• All league stats and standings displayed

League Registration

Initial Registration

• Limits registration based on age and/or skill level specified for the current session
• Partner and Team leagues (not Scramble)
  • Search ability to find a partner eligible to play in the session
  • Ability to add a partner who does not have an account
  • Automatic reminder email sent to the selected partner
• Automatic confirmation email sent upon completion of a registration
• Payment by credit card, PayPal, or on site as specified by the League Director

League Setup

Basic Information

• Copy another league to use as a template.
• Title
• Website Link
• Public or Private League

Type

• Ladder
  • Players / Teams move up and down the rankings each week based on their stats. Each week players / teams are divided into groups of 3 (teams only), 4, 5, or 6 based on their ranking in the league.
• League
  • Players / Teams are scheduled to play every other player / team in the league at least once during the session.

Player Type

• Scramble
  • Players sign up individually. Each week players are put into groups of 4, 5, 6, 7, 8, or 9 and partner with each of the other players in their group. So each match is played will a different partner in their group.
• Partner
  • Players sign up with a partner and stays with that partner for all matches played throughout the session.
• Team
  • A captain picks their team prior to the session starting. The team can have 4 or 6 players on it based on the directors settings. Each week one team plays another team. For example each team must have one of each: 3.0, 3.5, 4.0, 4.5+ or any combination based on how the league director sets up the league. During a given week one of the teams is considered the “home team” and the other is considered the “away team”. A specified number of matches will be set for each day. The away team picks their lineup for each match. The home team then selects their matchup for the same matches. Teams can be made up of men’s, women’s, mix, or coed.

Format

• Doubles
• Singles
• Skinny Singles

Player Groups

• Mens
  • Men Only
• Womens
  • Women Only
• Mixed
  • One Male and One Female Only
• Coed
  • Any Combination of Gender Can Play. NOTE: Players will enter into this bracket with their Doubles Skill NOT their Mix Doubles Skill.

Allow Player Score Entry

• This gives players the ability to enter their own scores into the system once the director starts play. NOTE: Players can ONLY enter scores to games they are playing in. Players CANNOT enter score in other games.

Additional Details

• Description - unlimited space for a full league description
• Additional Information - unlimited space for extra league details

Checkout Options

• On-site payment with automatic reminders
• Credit Card / PayPal
• Credit Card / Stripe (Pickleball Brackets recommends)
• One or all of the options can be enabled.
• Coming Soon - Square and Authorize.net

Downloads and Logos

• League logo upload for display on the registration website, if you don't have a league logo the system will automatically use your club logo. If neither are uploaded we will display the Pickleball Brackets placeholder logo.
• League waiver upload (for the facility and the director) with required agreement at checkout

Discount Codes

• This module has a few features that allow you to offer discount codes for use during checkout.
• You can specify the number issued, date active and expired, and much much more.
• Built in ability to give discounts for member of a club or association

Sponsors

• Upload sponsor logos
• Specify level of sponsorship: Gold, silver, bronze, partner
• Specify link to sponsor websites
• Track player clicks on the sponsor links
• Sponsor logos display on the league pages and within all player emails

Session Setup

Age/Skill Limitations

Maximum Number of Teams/Players for the session

Maximum Number of Teams/Players for the game day

Count Games Toward Club Ratings

• If YES Count all games played towards the players club ratings. When stats are calculated for the week the games will also be counted towards club ratings.
• If NO Games will not count towards club ratings and only for the individual league.

Use Flex Play

• If YES Players pick a day, time, and place where they can all meet and play. The only stipulation is all scores have to be submitted by "Match To Date" specified by the director (in the schedule). For example: games can be played from January 1st to January 5th and all score have to be submitted by 8pm on January 5th.
• If NO Traditional style where all players in the league meet at a specific place at a specific time slot.

Signup / Payment Type

• Each Day
  • Each day the league is played the participants sign-up / opt-in (and pay if applicable). Signup could be through the application or onsite, whichever the director specified.
• At Session Signup
  • Prior to the session starting, participants sign-up (and pay if applicable) for the entire session.

Allow non-club members to play OR restrict play to only club member.

New Player Starting Point

• Bottom
  • All new players start at the bottom and work their way up
• At Rating
  • Players will be placed wherever their Club, Tournament, or Self rating calculates them to start based on the current league participants.
• After new players are added the director can manually adjust their starting position if needed.

Registration Details

• Registration Dates
  • The registration dates are only applicable if the league is running a Signup/Payment Type of "At Session Signup"
  • Open and Close Registration Dates
  • Early registration for players signing up for the next session. So all players in the current session get first chance at signing up for the next session.
• Date for age calculation
• Online registration ability: Y/N

Registration Fees

• Cost to Club Members
• Cost to Non Club Members (if non-members option is activated)
• Currency (Based on club settings)

Ranking Type

• Club Ratings
  • Pickleball Brackets rating system will calculate all club ratings of player in the league after games are played each day. Players will be ranked by their club ratings after their new rating is calculated.
• Percentage of Points (POP)
  • % Earned to Possible, Match Wins
  • If there is a tie after these 2 factors are calculated then the higher ranked player the previous week takes precedence.
• Wins, H2H, PD% (Only available if "Type = League")
  • Total matches won
  • First tie-breaker: head-to-head matches won.
  • Second tie-breaker: point differential of all games played.
    • (e.g., Team A won Match 1 11-8, 11-4, so they would have a point differential of +10.
      Team A then wins the second match 11-9, 2-11, 11-6.
      For this round, they would have a point 50 differential of -2.
      This would give them a total for the day of +8.)
  • Third tie-breaker: head-to-head point differential.
• Up Down similar to king of the court
  • Director can choose setting for 1 or 2 players/teams to move up and down.
  • Single or double round robin available
    • Single
      • After all games are played top X number of players move up a group and the bottom X number of players move down.
      • Players are reseeded based on their movement and ready for the next game day
    • Double
      • After all games are played top X number of players move up a group and the bottom X number of players move down.
      • Players are reseeded based on their movement and the next round starts with players in new groups.
      • After all games are played top X number of players move up a group and the bottom X number of players move down.
      • Players are reseeded based on their movement and ready for the next game day
  • Factors that determain the movement up and down groups
    • Total game wins for that game day (or round if you are doing a double round robin format)
    • First tie-breaker: head-to-head games won. Who beat who more times when opposite one another.
    • Second tie-breaker: point differential percentage of all games played.
      • (((Total Points Earned - Total Points Against) / (Total Possible Points)) * 100)
        **** NOTE: Total Possible Points is based on the group they played in. Some groups may play 3 games and others may play 4 or 5 games. Their Possible Points would be higher than the person that played in a smaller group and had less possible points. The difference in group size is why we use "Point Differential Percentage" and not "Point Differential"
    • Third tie-breaker: the higher seed prior to starting gets the resulting higher seed.
• Custom
  • League director specify points for the following
    • Points for playing a game
    • Points for winning a game
    • Points lost for losing a game
    • Points for winning a match
    • Points lost for losing a match
    • Points for winning a straight match
    • Points lost for losing a straight match
  • The system totals the points and players are ranked from highest points to lowest points.
  • If there is a tie after calculations then the higher ranked player the previous week takes precedence.

Miss Game Days

• Leagues can implement a "penalty" to missed game days by a player. This is totally customizable by the league.
• For Example:
  • Players can miss 2 days per session. Each additional day after the 2 missed days there will be a penalty of .025 against the players final.
  • In this example if a player missed 5 days then they would have (3 * .025) = .075 which would be subtracted from their final

Max Movement Rule

• Leagues can specify the max amount in percentage (up or down) a player can move after each game day.
• The percentage of movement is based on the overall number of players/teams in the league.

Game Day Setup

Dates

• From Date
• To Date
  • Only available when using Flex Play
• Opt-in From Date
  • Opting in tells the system who is playing that day.
  • This is the date and time players can start opting in.
  • If max attendees count is met then opt-in will be locked.
• Opt-in To Date
  • The date and time opting in is no longer available

Location

• If this is left blank the system will get the location from the organization (club)
• Full Address
  • Venue
  • Address
  • City
  • State
  • Zip
  • Country
• Each Match Date can have its own location specified

Game Day League Management

Kiosk Check-in

• Even though players have to opt-in you may want to check them in as well to ensure a player is on site.
• Check-in is not required to play the match date.
• There are 2 ways a player can check in
• Check-in Desk
  • Unlimited check-in stations can be used at the same time.
  • The traditional kiosk mode check-in feature for someone to work a desk and check-in players
  • Payments can be recorded from this page
• Check-in Self
  • Players step up to a tablet kiosk and check themselves in with 2 simple steps. Search and then click on Check-in button next to their name.

Text Messaging

• The system fully supports text messaging for game day communications.
  • Real time score confirmation. Letting players know the score of the matches played.
  • Send out bulk text message to all players in the league.

Score Entry, Score Card Types, and QR Code

• Unlimited score entry stations can be run at the same time.
• Match scores entered in any order. The matches do not have to be entered in sequential order.
• Scores can be entered from any device (mobile, tablet, computer)
• There are 2 types of printed score card types.
  • Singles sheet per game.
  • Each group has all games printed on one sheet
• Entering score is extremely easy in the system although there is also a QR code on each score card that takes the score keeper to the actual match to enter the score.

Club Overview

Clubs are a type of organization in Pickleball Brackets.

• Types of organization
  • Association
  • Club
  • Company
  • Facility
  • Government Dept (Municipality)
  • Not for Profit

Club Search

• Keyword
• Country/State/Province

Club Information

Clear Display of all Club Basic Information

• Option to become a member (if the club has membership activated)
• Club Contact Link
• Social Media Club Share Link
• List of Tournaments
• List of Leagues
• List of Clinics

Location

• Unlimited Location can be added
• Full Address
  • Venue
  • Address
  • City
  • State
  • Zip
  • Country
• Surface Type
• Play Area Type
• Net Type
• Num. of Courts
• Ball Used
• Ball URL

Detailed Description of the Club

Additional Club Information Specified

Member Registration

Collect membership fees using Pickleball Brackets

• Your club can have unlimited member fee plan configurations
  • 1 Month
  • 3 Month
  • 4 Month
  • 6 Month
  • 12 Month
  • 2 Year
  • 3 Year
  • 4 Year
  • 5 Year
  • Lifetime
  • Custom
    • Build your own custom fee plans
    • Prorating available
    • Recurring available
    • Start Date
    • End Date
• Email notification automatically go to the member and the club manager.
  • Notification for member
    • 1 month prior to expire
    • 2 weeks prior to expire
    • 1 week prior to expire
    • 1 day prior to expire
    • Day of expire
    • 1 day after expire
  • Notification for club manager
    • 1 email with 2 lists
      • Members expiring within a week
      • Members who already expired within previous week
  • Managers can also filter member list by expire date

Don't use membership fees? No problem!

• Simple membership request
• Approval will be automatic if the league director has auto approval turned on
• If auto approval is turned off the director can review and approve all requests.

Club Setup

Basic Information

• Copy another club to use as a template.
• Title
• Website Link
• Public or Private Club
• Localization
• Currency
• Allow Members
• Membership Required (only applies when membership fees are not used)

Ratings

• Club Ratings use the same powerful and accurate algorithm that our tournament rating system used.
• Turn On or Off club ratings
• There are 5 ways club ratings can be generated
  • Manual
    • The players or club manager can manually enter games by selecting the teams and entering the scores
  • Kiosk
    • A kiosk screen where a club can put out a tablet and let the players enter their games
  • Upload
    • The club manager can download a template spreadsheet, enter all the games on it and fill out the other required info on that sheet. Then upload it through the admin area.
  • League Games
    • If the league is a members only league then all games played within that league can be automatically copied and counted toward club ratings.
  • Tournament Games
    • If the tournament is a members only tournament then all games played within that tournament can be automatically copied and counted toward club ratings.
• Settings
  • Max Movement Per Game
  • % toward higher team rating
  • Min win score
  • Reduce % if min score isn’t met
  • Min win by
  • Reduce % if min win by isn’t met
  • When to update club rating
    • The Next Night
    • Weekly
    • Biweekly
    • 1st of the Month
    • 1st of every 2 Months
  • Group all doubles together?
    • Choose to have Mens, Womens, and Mix separated or just 1 doubles rating
  • Include Coed Games
  • Add .25 to rating for new members?

Additional Details

• Description - unlimited space for a full club description
• Additional Information - unlimited space for extra club details

Checkout Options

• On-site payment with automatic reminders
• Credit Card / PayPal
• Credit Card / Stripe (Pickleball Brackets recommends)
• One or all of the options can be enabled.
• Coming Soon - Square and Authorize.net

Downloads and Logos

• Club logo upload for display on the registration website, if you don't have a club logo the system will automatically display the Pickleball Brackets placeholder logo.
• Club waiver upload with required agreement at checkout

Discount Codes

• This module has a few features that allow you to offer discount codes for use during checkout.
• You can specify the number issued, date active and expired, and much much more.
• Built in ability to give discounts for member of a club or association

Sponsors

• Upload sponsor logos
• Specify level of sponsorship: Gold, silver, bronze, partner
• Specify link to sponsor websites
• Track player clicks on the sponsor links
• Sponsor logos display on the club pages and within all player emails