Tulip City Open

Description

Welcome to the inaugural Tulip City Open, proudly presented by Gateway Mission! Join us for an exciting collaboration between Gateway Mission and Tulip Time, as we introduce a dynamic pickleball tournament that not only promises intense competition but also champions a noteworthy cause.

Whether you're a singles enthusiast, prefer gender-specific doubles, or thrive in the exhilarating realm of mixed doubles – we've got it all! Elevate your Tulip Time experience with support from our local partners who are dedicated to enhancing your enjoyment throughout the tournament.

Your participation in the first-ever Tulip City Open will contribute to the incredible work of two outstanding non-profits: Gateway Mission and the Tulip Time. By engaging in this spirited event, you're not only embracing the thrill of competition but also making a positive impact on our community.

For the 2024 edition, we've secured the premier indoor facilities of MVP Sports Holland to ensure an unmatched playing experience. Looking ahead, we aspire to transition the tournament outdoors in the coming years, with MVP Sports serving as our reliable indoor backup.

Your involvement in this event extends beyond the court, fostering a shared commitment to community welfare and the growth of an annual tradition. Join us in making the Tulip City Open a cornerstone of competitive spirit and philanthropy!

Sponsors, SWAG, and Raffle Prizes:
Thanks to our incredible sponsors, participants will receive and have the opportunity to win the following:

SELKIRK PICKLEBALL RAFFLE:
-Raffle for one (1) New Selkirk LUXX Paddle ($250 Value)
-Raffle for one (1) of seven (7) $20 Selkirk Gift Cards.
-Raffle for Sets of Selkirk Pro S1 Pickleballs.
-Selkirk Silicone Wristbands and Core Performace Hats will be up for prizes as well!

BIGGBY COFFEE:
-Prizes, Free Drink Cards, and More! (Details coming soon).

Additional Information

Tournament Schedule:

Friday, May 3 (1:30 pm – 5:30 PM): Men’s and Women’s Singles:
• Ratings 3.0- 4.5+
• Age Divisions: 10-34, 35-54, 55+
• Round-Robin Tournament - One (1) Game to 11 win by 2

Saturday, May 4 (8:30 am – 6:00 pm): Men’s and Women’s Gender Doubles:
• Ratings 3.0- 5.0
• Age Divisions: 10-34, 35-54, 55+
• Round-Robin Tournament – One (1) Game to 15 win by 2

Sunday, May 5 (10:30 am – 5:30 pm): Mixed Doubles
• Ratings 3.0- 5.0
• Age Divisions: 10-34, 35-54, 55+
• Round Robin Tournament- One (1) Game to 15 win by 2

*NOTE: We will optimize our event scheduling by opening additional slots for both high and low-registration activities. We aim to accommodate all participants at their preferred level and age, ensuring everyone can engage in the events closest to their selected level and age.

- Complete for prizes from sponsored and local businesses! (Prizes announced soon!)
- Add on a Tulip City Open hat! (We will email out ordering opportunities to all players.)
- Medals and prizes will be awarded to the Top 3 places in each event (bracket).
- Events (Rating and Age Group) may be combined at any time by the tournament director.
- Round Robin Tournament. Singles: 1 game to 11 win by 2. Doubles: 1 Game to 15 win by 2.
- Start Times are subject to change and will be finalized 5 days before the tournament start date.
- We are excited to partner with our premier sponsor Selkirk Pickleball! We will be using Selkirk Pro S1 Pickleballs for this tournament.

Combining Events with Limited Participation:

Events with three or fewer teams or singles players will initially be combined with age-groups sharing the same "rating."
For example, if there's only one team in the 3.0, 10-34 age bracket, and five teams in the 3.0, 35-54 age bracket, these two brackets will be merged, resulting in a total of six teams in that pool.

Consideration for Different Ratings:

If the need arises to combine different ratings after consolidating age groups of the same rating, we will reach out to the affected teams.
It's important to note that we will not automatically move a team up a rating level without prior approval from the team concerned.

Ensuring Sufficient Gameplay:

Our primary objective is to ensure that all teams participate in at least four games within their pool.
In instances where there are four teams or fewer, a double round-robin pool will be organized to maximize gameplay opportunities for all participants.

We hope this clarification alleviates concerns and underscores our commitment to delivering a fair and enjoyable tournament experience for everyone involved.

Should you have any further questions or require assistance, please don't hesitate to contact us.

Find out more about our amazing non-profit partners:

Gateway Mission: https://www.hopefoundhere.org/

Tulip Time: https://www.tuliptime.com/

Weather

This tournament will be held indoors.

Health & Safety

All participants will need to sign and agree to our Gateway Mission Club and Tournament Liability Wavier.

Refund Policy

We understand that circumstances may change, and participants may need to reconsider their registration for the Tulip City Open. To ensure a fair and transparent refund process, we have established the following policy:

Refund Request Deadline:

Participants are eligible for a refund if they submit a refund request no later than 30 days before the official closing date of registration for the tournament.

Refund Process:

Refund requests must be submitted in writing via email to jparks@hopefoundhere.org.
The subject line of the email should include "Refund Request - [Participant's Full Name]."
The body of the email should include the participant's name, registration details, and the reason for the refund request.

Refund Eligibility:

Refunds will only be considered if the request is received within the stipulated 30-day period before the registration closing date.
Late or incomplete refund requests will not be entertained.
Refund Amount:

The refunded amount will be subject to a deduction of 3% of the registration fee to cover administrative and processing costs.

Refund Notification:

Participants will be notified of the decision on their refund request within 7 days of receipt.
If approved, the refund will be processed using the original method of payment.

Non-Refundable Circumstances:

Refunds will not be granted for requests received after the 30-day deadline.
No refunds will be issued for participants who fail to attend the tournament without prior notice.

Event Cancellation:

In the event of tournament cancellation due to unforeseen circumstances, participants will be eligible for a full refund.

Contact Information:

For any inquiries or to submit a refund request, please contact Jason at jparks@hopefoundhere.org.
By participating in the Tulip City Open, participants acknowledge and agree to abide by this refund policy. We appreciate your understanding and cooperation in ensuring a smooth and equitable refund process for all participants.

Venue Information

Details